Academic Apprentice Personnel Information

Please note: Payback deadlines for each quarter for students receiving Fee Deferrals are:

Fall: November 20th
Winter: February 20th
Spring: May 20th

The payback registration fee portion on fee deferrals are as follows:

Fall: $123.25
Winter: $123.25
Spring: $123.25

• How To Find a GSR Position
• How to Find a TA position
• Quarterly TA Positions
• TA Application
• HSSEA Emergency Response Plan
  
• UAW Employee Contract for TAs and Readers
• Academic Apprentice Personnel Manual
• Office of Instructional Development (OID) - TA Handbook and other TA Resources
• Fees Remissions for Teaching Assistants / Associated and Readers - Resident and Non-Resident Breakdown
• Fee Remissions for Graduate Student Researchers - Resident and Non-Resident Breakdown
• Bi-Weekly Payroll Schedule and Bi-Weekly Time Sheet due dates 
  for Readers
  • Application for Employment as a Reader
  • UCLA Bi-Weekly Payroll Calendar for Readers
  • Bi-Weekly Time Sheet Form for Readers
• Monthly Payroll Schedule for GSRs and TAs / Monthly Time Sheets due dates for GSRs
  • TA & GSR 10 Step Salary Scale
  • Monthly Time Sheet for GSRs (Blank Form)
• DCP (Defined Contribution Plan) withholding in lieu of Social Security
• How to set up your "AT YOUR SERVICE ONLINE" account
  

  Setting up an "At Your Service Online" account allows you access to your monthly paycheck stubs.  It also allows
  you to edit your contact information, change your payroll deductions, access your W2s, and enter and change your bank DIRECT DEPOSIT information.

• SUREPAY "At Your Service Online" Direct Deposit on-Line Payroll Check Stub
  

  This is a quick link to the "At Your Service Online" website where you can go each month to download your paystub.

Academic Apprentice Personnel Forms

PLEASE NOTE: 

Complete all of the documents in this section then allow at leat 45 minutes of your time for the reviewing process when submitting these documents to Larry.

1. Biography
2. TA Duties and Responsibilities Agreement (for TAs only)
3. Demographic Data
4. Emergency Contact
5. Employment Eligibility (Form 1-9) (Write in 9 digit UCLA UID in blank space at top of form)
   • Revised List of Accepted Documents for Form I-9
6. How to set up your Direct Deposit in "At Your Service Online" Employee Information
   

   This is a  "MUST DO" since the BME IDP no longer wants to issue paper checks to students.  You are required to go to this website to set up your Direct Deposit to your bank.  Students who overlook doing this immediate upon being hired will not have their paper checks released to them until they can provide confirmation that they have set up their Direct Deposit.

7. Personal Data
8. State Oath and Patent
9. Statement of Understanding
10. Statement re Employment not covered by Social Security
11. UC W-4/DE 4 (complete this html form on-line which is the last bullet on this page)
12. UAW Local 2865 Membership Election Form (for TAs only)
13. Parking Application (see Larry for this form if you are interested in a guaranteed parking spot)

Additional Academic Apprentice Personnel forms for International Students

• Initial GLACIER Information Form (complete and give to Larry)

• General Information About Tax Treaties
  • Tax Treaty for China
  • Tax Treaty for Korea
  • Tax Treaties - other countries
  • Tax Treaty Packet (for fellowship students-not AAP)
  • Form 8233