Under the supervision of the Manager Service Officer, serve as the fund
manager for the Department of Bioengineering with an annual funding
level exceeding $10 million. Responsible for the management of all
contract, grants, gifts, and department funds from proposal preparation to
fund closing including award setup, subawards, preparation of monthly
financial reports, and manage funds for all PIs. Serve as backup preparer for BruinBuy, Travel Express. The Fund Manager/Administrative Analyst is responsible for the analysis, reconciliation, and financial reporting of extramural funds for the UCLA Department of Bioengineering. Assist Principal Investigators (P.I.s) and on proposal preparation and submission; monitor and analyze project expenses and project status, identify potential problems and work to resolve the issues, prepare internal financial reports and projections on monthly basis; handle close out of award; approve payroll and non-payroll expenses charged to grant. The incumbent will handle UCPath payroll and hiring for the department. Serve as Reviewer for Travel Express, Bruinbuy, UCPath, and backup DSA.
Qualifications for Position
Knowledge of sponsored research administration sufficient to understand the proposal process, prepare appropriate forms associated with a proposal, and coordinate submission with cognizant University offices.
Demonstrated working knowledge of federal and state contract and grant policies and procedures, including proposal preparation requirements.
Demonstrated working knowledge of accounting principles and experience in accounting and business practices to advise P.I.s, Project Directors, Business Manager regarding pertinent financial, contract and grant, and administrative issues.
3 or more years of demonstrated experience in creating various types of financial reports to perform trend analysis, forecasts, set cost recovery rates, and capture historical data to develop justification for current rates.
Demonstrated ability to manage multiple project budgets and use advanced financial and accounting skills to perform functions effectively for both sponsored research and sales/field services funds.
Ability to independently compose, edit, and/or copyedit materials, forms, correspondence, procedure manuals, and reports using proper grammar, syntax, spelling and punctuation, and with speed and accuracy.
Ability to deal with confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.
Excellent interpersonal skills, communication skills, and usage of language to
clearly convey information verbally and in writing. Skill in writing concise, logical,
grammatically correct correspondence, analytical reports, evaluations, and other
written materials to explain complex policies and procedures.
Ability to accept delegated work, validate expectations, problem-solve obstacles, and follow-up to completion and/or report status of delegated tasks.
Ability to work independently, meet fixed deadlines, and follow through on tasks to completion.
Skill in researching and analyzing information, problems, solutions, practices, or procedures to:
a. Define a problem or objective
b. Identify relevant concerns
c. Identify trends and relationships
d. Formulate logical and objective conclusions
e. Recognize alternative solutions and their implications.
Analytical skills to evaluate financial and personnel information practices and procedures, define problems, formulate logical solutions, develop alternate solutions and make recommendations.
Ability to work responsibly and accurately with detailed information including: financial data and calculations, contract clauses and performance dates, and other numeric and narrative information.
Strong organizational skills to set priorities and work with frequent interruptions.
Skill in using Excel to prepare spreadsheets when preparing budgets and financial reports. Skill in using Windows, Access, Word, and FileMaker Pro. General knowledge of PowerPoint.
Working knowledge of UCPath and payroll policies and procedures
Working knowledge of University on-line systems, including but not limited to Transfer of funds (TOF), Travel Express, Bruinbuy, PPP, Financial Web Reports, Non-Pear, PAN, Rapid Smart Closeout Tools, CDW Data Warehouse, QDB, DACCS.
Broad based and detailed working knowledge of departmental, University and funding agency policies and procedures in order to manage the multidiscipline business functions of the department.
UCLA Policies and Procedure Manuals
Contracts & Grant Funding Agency rules
Gift Policy Administration rules
Purchasing Policies and Procedures
Payroll and Personnel Policies & Procedures
Payroll Cost Transfer Policies and Procedures
Equipment Management Policies and Procedures
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy
Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.