Resources

Conference Room Reservations

Bioengineering Conference Room Policies:

Contact Melissa Tran at  or 310-267-4985.

Please go to front desk of 5121 to pick up keys. Keys are to be returned IMMEDIATELY after conference room is opened. Misuse of keys will result in penalization of further use of rooms. 

  • No Food or Drink Allowed inside the Conference Rooms
    • Exceptions for special events require approval by the Department Chairman or MSO.  If approved, an FSR to clean the room
      is required to reserve the room.
  • Changes to original room set-up in 5101 & 4101 Eng. V require an MSR to Lex
  • Outside Departments (Please note:)
      • Maximum of 2 hours only
      • No bookings after 5pm
      • No recurring reservations permitted
  • HOUSE CLEANING ITEMS:  If you fail to do any of these items, your privilege to use the conference rooms will be revoked.
    • Make sure to clean the Dry Erase boards after use
    • Chairs are pushed in
    • Trash should be thrown away
    • Doors are locked before leaving
  • No reservations after 5:00pm unless room is reserved by BE Faculty or BE Staff who will be present at the meeting and will be responsible for making sure the door is locked and room is clean.

 

5101 Engineering V Conference Room

  • Room Capacity – 54
  • Seminar Style Seating, Classroom, U-shape (will require MSR for room setup)
  • First priority:
    • BE Faculty Recruitment Seminars
    • BE Faculty/Staff Meetings
  • Second priority
    • BE/BME MS & PhD Exams
    • Faculty Committee Meetings
    • Group Meetings
    • Weekly Research Group Meetings w/Faculty or PI
    • Student Organizations
    • Other Department Meetings

5129 Engineering V Conference Room

  • Room Capacity – 10
  • Conference table / chairs
  • Priorities:
    • BE Faculty/Staff Meetings
    • BE/BME MS & PhD Practice Talks only
    • Faculty Committee Meetings
    • Group Meetings
    • Weekly Meetings w/Faculty or PI
    • BE/BME Office Hours
    • Other Department Meetings

4101 Engineering V Conference Room

  • Room Capacity – 30
  • Classroom Style Seating only
  • First priority:
    • Lecture and Discussion Sections for BE with no classroom assignments (approval required by MSO)
    • BE Faculty/Office Hours/Staff Meeting
  • Second priority
    • BE/BME MS & PhD Exams
    • Faculty Committee Meetings
    • Group Meetings
    • Weekly Research Group Meetings w/Faculty or PI
    • Student Organizations
    • Other Department Meetings

 

4129 Engineering V Conference Room

  • Room Capacity – 10
  • Conference table / chairs
  • Priorities:
    • BE Faculty/Staff Meetings
    • BE/BME MS & PhD Practice Talks only
    • Faculty Committee Meetings
    • Group Meetings
    • Weekly Meetings w/Faculty or PI
    • BE/BME Office Hours
    • Other Department Meetings

 

4125 Engineering V Conference Room

  • Room Capacity – 6
  • Priorities:
    • BE Faculty/Staff Meetings
    • Faculty Committee Meetings
    • Group Meetings
    • Weekly Meetings w/Faculty or PI
    • BE/BME Office Hours
    • Other Department Meetings

 

Once you have established meeting the aforementioned criteria, please contact Jennifer Gip at  to reserve the room.

Travel Guidelines Reimbursement Policies

Reimbursements for research / work related travel includes transportation to and from research / work functions(s), meals, hotels and registration fees. Traveler is responsible for all other personal / extracurricular activities during travel period.

Please review the Travel Guidelines and Reimbursement Policies below prior to making your travel arrangements to ensure that expenses are reimbursable under university policies.

Payment of expenses on behalf of others

Please do not pay for anyone’s travel expenses other than your own (applies especially towards meal expenses and airfare).  You will not be reimbursed for expenses paid on behalf of other persons except in the case of co-travelers who are sharing a room.  Please use your own credit card for payment of your travel expenses.  Do not use your spouse or parent’s credit card to pay for travel expenses.

Reimbursement for Internet Package Deals

Many internet booking agencies, such as Expedia and Orbitz, offer discounts on package deals that include a combination of travel expenses purchased together (such as airfare and lodging).  While they often provide a cost savings, these packages deals rarely include the documentation requirements necessary for University reimbursement.

If a breakdown of all expenses and applicable taxes (such as airfare, airfare tax, room rate per night and room tax per night) cannot be provided by the vendor, UCLA cannot reimburse this expense.  The IRS requires that receipts provide a certain amount of detail, and if that detail is not provided by the vendor, IRS requirements have not been met.

Travel Security and Health Coverage Benefits

All University travelers, including employees, medical residents, students, and fellows, are covered worldwide, 24 hours a day, for a wide variety of accidents and incidents while on official travel status.  The coverage includes accidental death, accidental dismemberment, paralysis, and permanent total disability.  Accurate information on travel plans is needed in order to deliver the services and protections the travel insurance policy offers.  As such, all employees on University business and students participating in UC-sponsored programs traveling out of state or overseas are required to register their travel plans prior to departure.  All arrangements booked through UCLA Travel Center will automatically be routed to iJet for international travel alerts and on to ACE for registration.  If you do not go through UCLA travel center, you must register your trip at:  https://ehs.ucop.edu/away

Registration is not required for travel within California as coverage is automatic.

 

LINKS, FORMS & POLICIES

 

TRAVEL GUIDELINES & REIMBURSEMENT POLICIES

 

TRAVEL REIMBURSEMENT FORM


USEFUL LINKS RELATED TO TRAVEL

If you have questions regarding travel policies, reimbursements or
need to make travel arrangements, please contact Jennifer Gip at
310-267-4985 or .

Instructional Laboratories
  • Biomaterials Processing Facility – 7730 Boelter Hall
  • Cell and Tissue Culture Facility – 7731 Boelter Hall
  • Biomedical Modeling Facility – 7732 Boelter Hall
  • Cells and Tissue Engineering Facility – 7736 Boelter Hall
  • Surface Engineering Facility – 7738 Boelter Hall
  • Bacterial Engineering Facility – 7750 Boelter Hall
Dept IIPP Manual

The Injury and Illness Prevention Program (IIPP) Manual for the Department for 2017 can be found at the pdf below.

HSSEAS Bioengineering IIPP (Rev 3-23-17)-1

UCLA Bioengineering

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